Project Management
Made Simpler, More Complete
and More Enjoyable

About Us

MindGenius is a software company based in Scotland specialising in Mind Mapping and Project Management applications. The MindGenius business was spun out of Gael Ltd in 2008 to create a separate entity to focus exclusively on visual mapping tools and has grown to have customers in over 100 countries across the world.

Our Purpose

To provide applications to accomplish substantially more in less time.

Utilizing visually connected information and knowledge to make it easier to take correct decisions, plan how best to proceed and manage resultant actions and resources through to completion

Technique Background

MindGenius is a mindset and a way of working that enables individuals and teams to work, communicate and collaborate efficiently and effectively.

It uses the principles of Mind Mapping in a working environment.

Mind Maps were originally championed by Tony Buzan to assist in learning and studying. Mind Maps (sometimes referred to as Spider Diagrams) are developed around a core subject from which radiates branches, keywords, images and pictures that capture information and knowledge in a layout that by default reinforces relationships, association and links relating to the topic.

It is widely accepted in education circles that this technique helps visual thinkers lodge information and knowledge into their brain in a way that makes it easier to retain, recall and use.

In short you recall the image and in turn remember the associated keywords used to capture information and knowledge about the subject and then are more able to recall relevant links and relationships having previously created and drawn them.

The benefit for the student is that they find it easier to talk, write or discuss a Mind Mapped topic in workshops, tutorials, essays and exams.

It has also been shown that Mind Map techniques provide a very effective coping mechanism for students who are dyslexic and is heavily used in Learning Support departments in Universities and Further Education establishments.

Product Background

The principles of Mind Mapping were used extensively in the businesses we have run, however there was one significant difference in how these Mind Mapping techniques were used day to day – little use of pictures and images.

In a business environment the challenge is more often to capture the collective knowledge and experience within an organization to help overcome the specific business challenge.

Group facilitation and capture of knowledge was the principle use of the technique at that time. There was little or no emphasis on pictures or images in that process and with that came the realization that the technique was being used to pull information from our collective brains. Data, knowledge and experience was provided quickly and informally giving almost instant access to what was and was not, known. Images in those situations were only a distraction and were not used.

However, this amplified the visual nature of branches, keywords, associations, relationships and links which helped ignite discussions and quickly bottom out what was and was not known.

A real benefit of a mapped situation is that it provides clarity and it becomes far easier to spot what information or knowledge is incomplete or missing and therefore avoids issues further into the process. Those maps invariably became the focal point of what needed done and individuals and groups were invariably being assigned actions to progress what needed done.

Through time the mapping culture took over all types of communications within the company and eradicated the need for formal reporting. No longer a need to spent time on grammar, sentence structure and spelling. No longer a need to read and re-read in depth reports. Meetings became more focused, shorter and less frequent. Everything was done from a map.

Based on the success of the technique internally an in-house mapping tool was developed to find ways to quickly transform from map to plan to action stage.

Product Lines

The MindGenius product has continued to evolve and is now at MindGenius 2019 having gone through 8 major iterations. Today it encourages the use of simple Project Management disciplines without getting overwhelmed by formal techniques. The mapping component continues to be core to the application.

In 2015 it was recognized that there had been a significant shift in technologies and in the expectations of users. Whilst it had been the norm to have desktop applications tied to Windows or Apple, there was now more demand for access irrespective of device type.

The MindGenius architecture would prove too difficult to port, so a decision was taken to create a brand-new platform that would build on what had been achieved so far with a new MindGenius Online product released in July 2017, providing access irrespective of device, platform or browser.

Key Business Challenges to Overcome

The Business Problem our products overcome is:

  • Of all the projects that fail

  • 37% are due to inaccurate requirements gathering (Ref 1)

  • 41% are due to changes in scope mid-project (Ref 2)

 This is because

  • the right people weren’t involved from the start

  • Stakeholders

  • Expertise

  • The project requirements were poorly defined and managed

  • Captured

  • Analyzed

 The Impact of the Problem

  • The business loses money

  • Projects run late, over budget or fail to deliver expected benefits

  • Projects get cancelled having chewed through $, time and energy

  • Resources tied up

  • Firefighting and unable to contribute elsewhere

  • Compromise the end result

  • To control budget and timescale the only option is to cut back on scope

  • Expected returns don’t materialise

 Our Solutions mitigate the impact of the problem because they

  • Focus on the Front End of a Project

  • What is the problem / missed opportunity?

  • What currently works?

  • What doesn’t?

  • What could be achieved?

  • Is it aligned to organisational strategy?

  • Who needs to be involved / consulted / on-board?

  • Are constraints defined?

  • Are risks and assumptions identified, mitigated and managed to a comfortable level?

  • Identify and communicate what this project isn’t!

The Project Management Lifecycle

There are 6 key stages to effective Project Management:

  • Understanding Objectives
  • Gathering Requirements
  • Agreeing Scope
  • Creating a Delivery Plan
  • Delivering the Project
  • Monitoring & reviewing Progress

Each stage has other demands as shown by the less dominant cogs in the diagram at the top of the page:

  • Business Case Alignment, Project Start-Up
  • Agreement, Brainstorming, Work Breakdown Structures
  • Stakeholder, Risk & Meeting Management
  • Task Management, Problem Solving, Change Management
  • Retrospectives


The Value of Our Solutions

Our products, MindGenius Online and MindGenius Desktop provide the ability to:

  • Clarify what needs to be delivered
  • Plan how and when
  • Deliver successful projects

And the capability to help

  • An organisation understand itself and how it is performing
  • Make the right strategic decisions
  • Simplify complex processes and situations
  • Maintain alignment with strategic objectives
  • Gain consensus on best way forward
  • Eliminate unwanted surprises during project delivery


The Marketplace Our Products Fit In

  • There are many competitive Project Management solutions in the marketplace
  • They range from simple low-cost solutions to complex and expensive solutions managing huge projects
  • MindGenius Online is optimised to support team of 10 or less to deliver multiple projects simultaneously in a team environment where online collaboration and sharing of plans is required
  • MindGenius Desktop is a standalone Desktop solution ideal for teams but where the key documents are maintained and controlled by a single project manager


  • Large projects are typically broken down into smaller projects
  • Smaller projects are typically delivered by teams of 8-10 people
  • The Project Management solutions for managing large projects are typically too complex and too expensive for the teams delivering the multiple small projects that collectively are the project
Key Product Differentiation of MindGenius Online and MindGenius Desktop

The principle reasons projects fail is due to inadequate management of objectives, requirements and scope. The leading tools in the PM space ignore this front end and typically pick up projects at planning the delivery stage and by then the damage is done!

Our products manage all aspects of a Project including the less dominant functions shown

Existing PM Tools ignore the front end and manage from Create the Plan forward

To try our products download a free trial today of MindGenius Desktop by clicking on link or for MindGenius Online sign up for a trial and join our thousands of users who have benefited from our approach to helping teams deliver successful projects